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Scholarly Communication


Gaining access to electronic copies of theses

Open Access theses

Theses that have been made available Open Access can be downloaded from Apollo as a PDF file without any restrictions other than the license they have been made available under.

Embargoed deposited theses

PhD students can choose to embargo their thesis for up to two years. Any theses in Apollo displaying a padlock icon over the PDF file are embargoed. For electronic theses held in the repository with access restrictions, the metadata and abstract of a thesis (but not the full text) will be findable in the repository. If you wish to access the full thesis, you should click on the padlock icon on the PDF and you will be redirected to request to view the digital version of a thesis through the repository’s ‘Request a Copy’ function. These requests are passed on to the author so they can choose to grant or refuse the request at their discretion. When the embargo period ends, these theses will be made openly accessible.

Restricted theses

Some theses held in the repository are unable to be made open access, such as older digitised theses that were not uploaded by the author. These may also be requested but are subject to an administrative fee.

Requesting a copy of a printed thesis

Researchers can order a copy of a printed thesis through the Library’s Digital Content Unit via the image request form. Copies of theses may be provided to researchers in accordance with the law and in a manner that is common across UK libraries.The law allows us to provide whole copies of theses to individuals as long as they sign a declaration saying that it is for non-commercial research or private study. This agreement is modelled on that used by other libraries; it is recommended by the Chartered Institute of Library and Information Professionals (CILIP), and has been approved by the University's copyright lawyer.

Theses are not available for borrowing or inter library loan. The copyright of theses remains with the author. The law does not allow us to provide a copy for inclusion in a general library collection or for wider distribution beyond the individual receiving the copy, without the explicit permission of the author or copyright holder. Where someone approaches us asking for a copy for their library or wider distribution, they must obtain the explicit permission of the author or copyright owner.

Please note any periods of access restriction requested by the author apply to both electronic and print copies.